Update to iRecord’s Terms and Privacy Notice, and new photo licence options

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Update to iRecord’s Terms and Privacy Notice, and new photo licence options

Later this week we will be issuing updates to our Terms of use and Privacy Notice for iRecord. Alongside this, we are introducing a new feature that allows iRecord users to assign a licence to the photos that they have uploaded.

Following the updates, when you next log on to the iRecord website you should see a reminder asking you to set your photo licence preference. You will also be alerted to the revised Terms of use – your continued use of the iRecord website will be taken as agreement to those terms.

Terms of use

The new terms have been extended to clarify what happens to the records that are added to iRecord, how those records may be shared, and what you can expect when you choose to add your records to iRecord. There have also been some updates to reflect the recent establishment of UKCEH as an independent not-for-profit research institute (iRecord is developed and maintained by the Biological Records Centre within UKCEH).

Privacy Notice

This has been updated to reflect current data protection regulation, and to reflect the recent establishment of UKCEH as an independent not-for-profit research institute.

Photo licences

To date, photos added directly to iRecord have been regarded as being copyright to the user who uploads them, but this has not been made explicit. We are now implementing a new feature as part of your user account, where you will be able to specify a licence to be applied to all of the photos that you have uploaded so far, and will be uploading in future.

You can choose from the range of licences shown below. Please note that we can only set up one choice of licence for all your photos, including those uploaded in the past – it is not currently possible to apply an individual licence to a single photo.

If you are willing for your photos to be used outside iRecord we would encourage you to choose one of the more open licences such as CC0 or CC BY, which will provide the best chance for your photos to be used in research and conservation. However, you can make your choice from the full range of options:

Update to iRecord’s Terms and Privacy Notice, and new photo lice

use CC BY-NC-ND: Creative Commons Attribution-NonCommercial-NoDerivs.

Thank you.

James Emerson
Choose the licence via My Account

Hi Karen, if that is the setting you want to use for your photos you'll need to select it from your profile using the 'my account' link to apply it to your photos rather than posting on the forum.

David Dennis


The All Rights Reserved wikipedia notes state that this category no longer exists.

Since I work with stock agencies I want to keep my photos for my own work - but want to help iRecord.

There does not seem to be a category which says' No copying whatsoever - photographer owns images' 

I am not sure how I can preserve my work, some of which obtains shots in situations of great complexity, and still help you to identiy wildlife?

kind regards


David E P Dennis LCGI RAF

07969 088186

Matt Smith
So submit records without

So submit records without photos.  The verifier should be able to get an opinion of your ID expertise for individual species from your recording history and stats that include records with photos already submitted.

James Emerson
ARR does still exist, it just is no longer a necessity

Clearly it is important to have a category where copyright is maintained with the photographer, particularly as these permissions are being applied retrospectively to photos already uploaded when that would have been assumed. However, I don't read the wikipedia page for ARR in the same way you have. Presumably the relevant bit is this:

"The requirement to add the "all rights reserved" notice became essentially obsolete on August 23, 2000, when Nicaragua became the final member of the Buenos Aires Convention to also become a signatory to the Berne Convention.[7] As of that date, every country that was a member of the Buenos Aires Convention (which is the only copyright treaty requiring this notice to be used) was also a member of Berne, which requires protection be granted without any formality of notice of copyright.[8]

The phrase continues to hold popular currency and serves as a handy convention widely used by artists, writers, and content creators to prevent ambiguity and clearly spell out the warning that their content cannot be copied freely.[8]"

What this says is that usually you no longer have to write "all rights reserved" on your photos, because copyright is now granted automatically without you having to declare it. However it then goes on to say that ARR is still widely used, because it clearly says that your work cannot be used freely, which takes away any use of ignorance of copyright as an excuse. So basically whilst not being as straightforwardly worded as "no copying whatsoever", the ARR licence does seem to do the same thing.

Photos, NBN and LERCs

Are Cedar going to update their system in a similar way?

Is photo licensing now going to be corrected on NBN where photos have been used there?

Are irecord records themselves correctly defined as cc-by as appears to be indicated on the NBN atlas for those that have passed through Cedar onto irecord? If the nature of the license for irecord records themselves put onto irecord is CC BY  (and I doubt it) then BRC should identify that. BRC and Cedar should be absolutely explicit about the extent of their ability to control these records in such a case, rather than saying they will be vetted. Alternatively will the NBN be corrected?

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